Nestled in the heart of the Rocky Mountains, Vail Ski Resort in Colorado is not just a winter wonderland; it’s also a breathtaking venue for outdoor events. Imagine hosting a concert with the majestic peaks as your backdrop! If you’re considering such an endeavor, here’s a step-by-step guide to ensure your outdoor concert at Vail is a resounding success.
1. Securing Permissions and Permits
Before anything else, you’ll need to secure the necessary permissions from Vail Ski Resort management. Additionally, check with local authorities about any required permits, especially if you expect a large crowd.
2. Choosing the Right Date
Vail’s weather can be unpredictable. While summer offers a warmer climate, sudden rain showers are not uncommon. Check the weather forecast and consider setting an alternate date just in case.
3. Stage Providers
An outdoor concert requires a sturdy stage that can withstand the elements:
- Mountain Productions: Known for their expertise in setting up stages in challenging terrains, they could be your go-to for a mountainous venue like Vail.
- Stageline: They offer a range of mobile stages suitable for various event sizes and are known for their quick setup times.
4. Audio/Visual Providers
The mountainous terrain can pose challenges for sound and visuals. Opt for providers with experience in outdoor settings:
- Kaleidoscope Productions: Based in Colorado, they’re familiar with the local terrain and have a reputation for top-notch audio and visual services.
- Rat Sound Systems: With experience spanning major festivals and events, they can handle the unique acoustics of an outdoor mountain concert.
5. Promotion and Marketing
To ensure a good turnout, you’ll need to get the word out:
- Live Nation: As one of the biggest concert promoters globally, partnering with them can guarantee extensive reach.
- Thrive Engine: For all things digital that you may need to promote your event, consider the online marketing group Thrive Engine. They’re based in Denver and know what it takes to really market things.
6. Safety and Security
Given Vail’s unique location, safety should be paramount:
- Consider hiring local security firms familiar with the terrain.
- Ensure clear signage indicating emergency exits and safe zones.
- Have medical tents in place, equipped to handle altitude-related issues.
7. Accommodation and Transportation
Vail offers a range of accommodation options, from luxury resorts to budget lodgings. Partner with local hotels for package deals. Also, consider arranging shuttle services from major pick-up points to the concert venue.
8. Local Partnerships
Collaborate with local businesses, such as restaurants and cafes, for food and beverage stalls. This not only offers variety to attendees but also supports the local community.
9. Eco-Friendly Initiatives
Vail’s pristine environment should remain undisturbed. Opt for eco-friendly setups, encourage recycling, and consider a ‘leave no trace’ policy.
10. Backup Plans
Whether it’s a sudden weather change or technical glitches, always have a Plan B. This could include tents to shield equipment from rain or backup generators for power outages.
In Conclusion
Hosting an outdoor concert at Vail Ski Resort promises an unforgettable experience, both for you and the attendees. With meticulous planning, the right partners, and a respect for the environment, your concert can be the talk of the season. And as the music echoes off the mountains, you’ll know all the effort was worth it.
